A catalogue for smaller institutions
For foundations, artist estates and small museums that need a clear, shareable catalogue without the cost and set-up of an enterprise collections system.
A full record for every object
Each object has images, artist or maker, title, date, medium, dimensions including framed size, edition and signature details, with provenance, exhibition history, literature and condition notes recorded in full and the documents attached.
- Inventory numbersGenerated automatically with your own prefix.
- HistoriesProvenance, exhibitions and literature with supporting files.
- ConditionCondition, conservation history, materials and techniques.
- Medium
- porcelain enamel on steel
- Location
- Residence — Library
- Acquired
- Contemporary Day Auction, May 2026
- Condition
- Excellent (2026 report)
- Hammer price
- $4,500,000
Where everything is
Record each gallery, store and off-site facility as a location, note where each object sits, and mark each object as owned, on loan or sold. Tags group objects by collection, gift or exhibition.
- LocationsGalleries, stores and off-site facilities.
- StatusOwned, on loan or sold.
- TagsGroup objects by collection, gift or exhibition.
Market context for acquisitions and insurance
When an acquisition or an insurance valuation is on the table, the auction database shows how the artist performs at auction, with recent comparable lots.
- Artist statisticsSell-through, lots sold and market signals.
- Comparable lotsRecent results with estimates and sale details.
- ValuesMarket, replacement and insurance values in any currency.
Getting a collection online
Start from the spreadsheet or card index you have.
- 01
Import
Bring in existing records as CSV, mapped to our fields.
- 02
Document
Add images, histories and documents, on the web or with the mobile apps in the stores.
- 03
Share and report
Export reports and contact sheets, and share selected objects through private rooms.
Simple, complete records
- Unlimited imagesAs many photographs per object as you need.
- Typed attachmentsDocuments filed with the field they support.
- ExportsPer-object PDFs, contact sheets, inventory tables and CSV.
- Private roomsShare a selection and choose which details appear.
- AppraisalsDated appraisals for insurance.
- Two-factor sign-inSMS two-factor authentication.
Questions from museums, foundations and institutions
Is ArtCollection.io a full museum collections management system?
No. It is a catalogue for object records, locations, values and documents. It does not manage loan agreements, deaccession workflows or public online collections, so it suits foundations, artist estates and smaller institutions best.
Can we use our own object numbers?
Inventory numbers are generated automatically with a prefix you choose, and existing numbers can be imported from a CSV.
Can we record provenance and exhibition history?
Yes. Provenance, exhibition history and literature are recorded in full, each with supporting documents.
Can we import our existing records?
Yes. Upload a CSV, map its columns to our fields and preview before importing.
Can we share objects with researchers or lenders?
Yes. Private rooms let you share selected objects and choose which details appear.
Built for everyone who looks after art
- Private CollectorsCatalogue, value and protect what you own
- Corporate CollectionsArt across offices, tracked in one place
- Family OfficesOne record of the family's collection
- Wealth ManagersBring clients' art into the wealth picture
- Estate PlannersInventories and values for succession
- Insurance ProvidersDocumented values for every insured work
- Art AdvisorsEvery client's collection in one place
- AppraisersComparables and records for every report
Get your collection catalogued
Start free with five objects, then move to Pro for an unlimited catalogue.