Art Collection Management for Family Offices
Art is often the least documented asset a family owns. Give it the same record-keeping as everything else: one catalogue, every residence, every value and every document.
Every work, every residence, one catalogue
Family collections are spread across homes, offices, storage and loans, and the knowledge of what is where often sits with one person. ArtCollection.io keeps a single catalogue with the location of each work, its status (owned, on loan or sold) and the documents that prove it.
- LocationsEvery residence, office and storage facility, with the room or wall noted for each work.
- StatusMark works as owned, on loan or sold so the catalogue stays a true picture of holdings.
- More than paintingsFurniture, decorative arts and other collectibles live in the same catalogue.
Values your advisors can rely on
Record what was paid, what the work would cost to replace, what it is insured for and what it would fetch, each in its own currency with notes and supporting files. Collection analytics totals purchase, market and insurance values and breaks the collection down by artist, category, status and location.
- Multi-currencyPurchase price, market, replacement and insurance values each keep their own currency.
- AppraisalsEvery appraisal stored against its work, with date, value, notes and the report itself.
- ExportsPDF reports, contact sheets, inventory tables and CSV for the office's own systems.
The paperwork, attached where it belongs
Invoices, certificates, condition reports, conservation records and appraisals are attached to the field they support rather than lost in a shared drive. When an insurer, estate attorney or auction house asks a question, the answer and its evidence are on the same page.
- Provenance, exhibitions, literatureFull histories with the documents behind them.
- Condition and conservationCondition notes, conservation history and materials, each with attachments.
- Inventory numbersAutomatic inventory IDs with a prefix of your choice.
- Medium
- porcelain enamel on steel
- Location
- Residence — Library
- Acquired
- Contemporary Day Auction, May 2026
- Condition
- Excellent (2026 report)
- Hammer price
- $4,500,000
How family offices get started
Begin with the list you already have and improve it over time.
- 01
Import the schedule
Bring in an existing spreadsheet or insurance schedule as CSV and map its columns to our fields.
- 02
Document each work
Add images, locations, values and documents, on the web or with the mobile apps on site.
- 03
Report and share
Export reports for insurers and advisors, and share selected works through private rooms.
What the office gets
- Collection analyticsTotals and breakdowns by artist, category, status and location.
- Auction researchComparable sales and artist statistics from our auction database.
- Market emailsDaily auction results and upcoming sales for artists in the collection.
- Private roomsShare selected works with advisors and choose which details appear.
- Two-factor sign-inSMS two-factor authentication for every account.
- iOS and AndroidThe full catalogue on site visits and walk-throughs.
Questions from family offices
Can we manage art held across several residences?
Yes. Create a location for each residence, office or storage facility, note the room or wall for each work, and see what is held where.
Can we track values in different currencies?
Yes. Purchase price, market value, replacement value and insurance value each carry their own currency.
Can we import our existing inventory?
Yes. Upload a CSV, map its columns to our fields and preview the result before anything is created. Images are added afterwards.
What reports can we produce?
Per-work PDF reports, contact sheets, inventory tables as PDF, and CSV exports of the fields you choose.
Does the platform cover furniture and other collectibles?
Yes. Categories include furniture, decorative objects and other collectibles alongside fine art.
How is access secured?
Accounts can enable SMS two-factor authentication, and works are only visible to others through the private rooms you choose to share.
Built for everyone who looks after art
- Private CollectorsCatalogue, value and protect what you own
- Corporate CollectionsArt across offices, tracked in one place
- Wealth ManagersBring clients' art into the wealth picture
- Estate PlannersInventories and values for succession
- Insurance ProvidersDocumented values for every insured work
- Art AdvisorsEvery client's collection in one place
- AppraisersComparables and records for every report
- Museums & InstitutionsCatalogue records and object numbers
Give the collection the record it deserves
Start free, import what you have, and upgrade to unlimited works on Pro.